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Academic Advisor-Educational Talent Search / TRiO Programs

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Please see Special Instructions for more details.

All applications must be submitted electronically through Prairie State College website.

Posting Details

Posting Details

Posting Number S0096P
Classification Full-time Support Union Position
DBM Rating B22
Position Number
Position Title Academic Advisor-Educational Talent Search / TRiO Programs
Position Type Support Staff
Status of Position Staff - Full Time
Union Support Staff
FLSA Non Exempt
Position Summary

The Academic Advisor will support the Program Director in the administration, implementation, coordination and delivery of all program activities and services including but not limited to: connections to high quality tutoring, advice and assistance in secondary and postsecondary school course selection (dual enrollment); assistance in preparing for college placement examinations and completing college admission applications; information on the full range of federal student financial aid programs and scholarships; and assistance in completing financial aid applications including FAFSA.

Reporting and Supervisory Relationships

This position reports to the Director of Educational Talent Search.

Essential Responsibilities

1. Works directly with the Director to ensure that the goals and objectives of the Educational Talent Search (“ETS”) project are met.

2. Conducts outreach, recruitment of eligible participants in targeted middle and high schools.

3. Provides financial aid and personal finance counseling to support ETS participants achieve their educational and personal goals and off-set the cost of college attendance.

4. Provides academic advising and counseling information services to participants through structured individual and group meetings.

5. Provides professional support and assistance in college-wide activities related to student admission, financial aid, academic advising, registration, orientation, graduation, and overall guidance in an effort to meet program participant’s needs.

6. Helps with the coordination of programming relative to the ETS Project, particularly those related to recruitment, retention and graduation.

7. Supports and participates in both in- and out-of-classroom lives of ETS participants in an effort to enhance their development and learning experiences.

8. Maintains detailed records of all aspects of participants’ progress including academic, social, personal, etc., that would aid, or impede their overall success.

9. Monitors participants’ academic progress by way of weekly contact in schools, phone calls, electronic communications and other written correspondence.

10. Develops, implements, monitors, and evaluates assigned participants Individual Academic Plan (IAP).

11. Assesses and monitors participants’ Academic Improvement Plan (AIP) to ensure participants are on track for graduation.

12. Assists the Director with completing the programs’ Annual Performance Report.

13. Conducts appropriate referrals for participants as necessary.

14. Actively engages in the promotion and marketing of the ETS program.

15. Assists with all aspects of program review and student retention efforts such as surveys, focus groups, orientation sessions, parent workshops and intervention groups.

16. Builds and maintains positive working relationships with PSC faculty, administrators, and parents/guardians to assist program participants with academic advising, counseling, consultation, referral, and information services.

17. Performs other duties as assigned for the betterment of each program participant consistent with the role and required functions of this position, especially as required by the terms of the ETS grant.

Other Duties and Responsibilities
Working Conditions/Physical Requirements

The employee typically works indoors in an environment protected from the weather. Travel is required 3-4 days per week to targeted middle and high schools. Physical activities include the ability to carry appropriate recruitment materials sometimes weighing up to 40 pounds.

Some evening and weekend hours will be required.

Minimum Qualifications

1. Bachelor’s degree in education, counseling, or other human services field is required.

2. Demonstrated sensitivity and experience with participants from low-income, disadvantaged educational backgrounds.

3. Demonstrated ability to assist participants in a culturally diverse environment.

4. A minimum of two-years of experience advising, counseling, or volunteer work in a related field and working with economically and educationally disadvantaged persons.

5. FAFSA knowledge and experience in financial aid and financial literacy.

6. Working knowledge along with comfort level in assisting participants with college and university admissions, transfer policies, and financial assistance processes.

7. Proven commitment to target participant population.

8. Ability to work in teams.

9. Ability to maintain confidentiality.

10. Valid Illinois driver’s license and proof of vehicle insurance.

Preferred Qualifications

1. Experience working with TRiO Programs.

2. Experience working in a community college.

3. Working knowledge of Title IV-Federal Financial Aid.

4. Outstanding programming skills designed at enhancing the quality of the academic and personal lives low-income, first-generation and disabled participants.

5. Experience with Datatel Colleague.

6. Experience with Blumen software.

Anticipated Work Hours and Days

Monday – Friday
8:00am -4:30pm
Some evening and weekend hours will be required.

Posting Date 08/02/2017
Closing Date
Open Until Filled Yes
Special Instructions to Applicants

All applications must be submitted electronically through Prairie State College website.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Prairie State College Website
    • BlacksinHigherEd
    • CareerBuilders
    • Chronicle of HigherEd
    • HispanicsinHigherEd
    • InsideHigherEd Jobs
    • VeteransinHigherEd
    • Community College Jobs
    • Other
  2. * Do you have a Bachelor Degree in Education, Counseling or other Human Services Field?
    • Yes
    • No
  3. * Do you have two-years of experience in Advising, Counseling, or volunteer work with economically and educationally disadvantaged persons?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents